Training

The University is committed to creating a safe, equitable, and ethical campus environment. As part of this commitment, employees are required to complete trainings about important federal, state, and University compliance obligations. Please note:

  • For the trainings listed below, “employees” includes undergraduate and graduate student employees.
  • This is not an exhaustive list. There may be additional trainings that individuals are required to take based on their roles and responsibilities.
  • For trainings in UAccess Learning, Firefox is the recommended browser.

Supervisors and Business Managers: When a new employee is hired, please review the chart below and notify employees of required trainings and deadlines. Please verify that employees complete required trainings by the applicable deadlines.

Discrimination, Harassment, & Title IX

Training Population Initial Requirement Recurrence
Preventing Discrimination and Harassment for Nonsupervisory Employees All employees and DCCs, except for those who are required to take the supervisor & faculty version Within 30 days of hire Every two years
Preventing Discrimination and Harassment for Supervisors and Faculty All employees and DCCs who are supervisors, faculty members, or graduate assistants Within 30 days of hire Every two years
Title IX for Employees (Preventing Sexual Misconduct) All employees and DCCs Within 30 days of hire Every two years
Title IX for Students Newly enrolled students (includes first-time freshman, transfer, and graduate/professional students) By fall semester deadline (usually Oct./Nov.) Every year

Ethics

Training Population Initial Requirement Recurrence
Arizona Public Service Orientation All employees Within 30 days of hire None

Financial

Training Population Initial Requirement Recurrence

Payment Card Security Awareness

UAccess Learning

Employees and DCCs who handle credit cards or are responsible for ecommerce acceptance of credit cards Before handling credit card information Every year

PCard Policy Review & Exam

UAccess Learning

PCard Cardholders/Responsible Card Holders, PCard Liaisons, and PCard Reconcilers Before submitting an application or assuming a PCard role If the current exam is not on file, before applying for a transfer or certain other changes or assuming an additional PCard role

Information Security

Training Population Initial Requirement Recurrence

Security Awareness

UAccess Learning

All employees and DCCs who access University data Within 30 days of hire or prior to receiving access to a University Information Asset Every year

Insider Threat Awareness

UAccess Learning

All employees and DCCs who interact with or manage a Controlled Unclassified Information (CUI) environment Within 30 days of hire or or prior to receiving access Every year

Information Security: Box@UA Health

UAccess Learning

All employees who request accounts to Box@ UA Health

Before acquiring a Box@ UA Health account None

UITS Certification: Elevated Privileges

UAccess Learning

Anyone with an Elevated Privilege security role or permission in the UAccess Systems Before requesting access to any elevated privilege security role in UAccess Systems Every year

Privacy

Training Population Initial Requirement Recurrence
FERPA Employees or DCCs who access student information systems or other student records Before accessing student information or records None

HIPAA

UAccess Learning

Employees, students, trainees, volunteers and other workforce members who work with or come into contact with information that falls under HIPAA Within 30 days Every year at least, or as required by the HIPAA Privacy Program

Research

Training Population Initial Requirement Recurrence

Conflict of Interest

UAccess Learning

All Investigators working on sponsored or unsponsored research projects Within 30 days of hire Every four years

Export Control

UAccess Learning

Employees working on an export controlled project secured with a Technology Control Plan Before the start of an export controlled project Every year
Institutional Animal Care and Use Committee All investigators and research staff participating on protocols utilizing vertebrate animal species

PI: Before protocol approval is finalized

All other participants: Before being added to the protocol

None
Human Subjects Protection Program All investigators and research staff participating on human search protocols

PI: Before protocol approval is finalized

All other participants: Before being added to the protocol

Every four years

Responsible Conduct of Research

UAccess Learning

or

In-person workshops

NSF Grants: postdocs, undergraduates, and graduate students

NIH Grants: trainees, fellows, participants, scholars

NIFA Grants: program directors, faculty, undergraduates, graduate students, postdocs, and staff

Within 60 days of being paid on a grant that has this requirement Every four years

Safety

Training Population Initial Requirement Recurrence

Campus Security Authorities 

UAccess Learning

Campus Security Authorities (employees and DCCs with significant responsibility for student and campus activities) Within 30 days of hire Every year

Defensive Driving

UAccess Learning

All UA employees, students, and DCCs driving on University business Before driving on University business None, unless on conditional driving status

Utility Cart

UAccess Learning

All UA employees, students, and DCCs driving utility carts on University business

Before driving a utility cart on University business None

Youth Safety Training

D2L

Authorized Adults (Employees or others authorized to act in a custodial capacity on the University's behalf for the benefit of minors.) Before interacting with minors Every Year